Is everybody sitting comfortably?
Then I’ll begin
Evernote is a great way to organise resources and commentary on them. The note can include your thoughts about the lesson, while attached files contain a formal plan, printable resources, presentations, even audio files. What I find powerful is that everything for the lesson is in one place, and stays there. If – or more accurately, when – the specification changes again, you simply put a new contents page together, with links to your new running order of lessons.
Like so much in life, you get more out if you put more in. In the case of Evernote, this is literal; the more information you add to your notebooks, the more useful links you can make and the more material you have access to. I use it as an external memory for my brain, and these are some of the approaches which have helped me to make it work.
A note can have lots of Tags, and the tags can be put in ‘families’. So aqa has subtags P1, P2, ISA and so on. I could tag relevant lessons with the appropriate unit for another exam board too, and probably will in the future.
It’s really only recently that I’ve made the most of being able to have distinct Notebooks. A note can only be in one at a time, but you can move them freely. So a note might get moved from freelance to old projects when I finish a piece of work. I find that tags for lessons work better than notebooks, because the same resources might be helpful with two year groups.
You can set up custom searching very easily and saving these searches will make it easy to find what you need. This might be for recent notes, or a combination of tags, or either of two tags in a particular notebook. Along with creating your own contents pages (one of several ideas in this Lifehacker post) this means information is where you expect it to be with a minimum of fuss.
One Place For Everything…
I try to use bits and pieces of David Allen’s Getting Things Done; this is practically a religion in some parts of the internet, mainly those that spell colour without the u. (A simplified version is explained by ZenHabits here.) Some aspects aren’t useful for me, but I really like the idea of ubiquitous capture. Put simply, this means that if you’ll need something, anything, later then you record it in one place. It might be a notebook – I’m a Moleskine fan myself, I must admit – but for many online things you need an electronic destination.
There are two reasons for this. Firstly by recording ideas and jobs as they come to mind you can stop worrying about them. Reducing those background thoughts reduces stress. Secondly, it means you can spend time going through everything in one go, when it’s convenient. Each item then gets deleted, finished, added to your jobs list, saved for later, turned into a reminder on your calendar… you get the idea.
A lot of notes will be saved for reference – addresses and dates for example. You won’t need them on a regular basis and you don’t need to do anything with them. But many of the others will need to be tagged #action, or merged with other notes as jobs lists for individual projects. How fast you make progress on these will be, if you’re anything like me, highly variable.
…And Everything in Its Place
To make this easier I’m slowly turning everything I do into a ‘funnel’ for Evernote. Sometimes it’s as simple as making a note on my phone, or snapping a picture. If in doubt, these go to the default folder, Inbox. (This is actually _Inbox for me so it shows up at the top of the list, as explained in this productivity post.)
There are several ways to link with your browser so you can share directly, adjusting tags and destination notebook as you prefer. Often you can choose whether the whole page, a selection or just the address is saved. You will need admin rights so unfortunately this may not be practical on work machines.
I use Gmail which means I can use labels and filters. These are rules which act, for example, on any email I label as ‘work’ by forwarding it to another account. Your Evernote account comes with a dedicated email address which leads to your notes.
For mailing lists which I know will produce work items, I can use a dedicated alias (eg email@example.com) which your filters can be set to recognise and forward without you ever seeing it. When you move workplace, the filter gets changed but you don’t have a dozen mailing lists to alter.
A final powerful tool is IFTTT (If This Then That) which links different online tools. A trigger in one account will cause a response leading to another. So if I add a star to one of the blog items in my RSS reader, IFTTT notices this and sends a copy to my Evernote. Because the categories are matched with my notebooks, it arrives already organised.
Actually Doing Stuff
Of course, organising everything is a waste of time if nothing happens. Going through the Inbox is when I finish small jobs, or start the bigger ones. Sometimes it’s about ticking off the next step in a process. My earlier post talked about how I’m using Evernote to save all the resources for each individual lesson. The lesson itself is planned back to front, starting with how I’ll evaluate the kids’ understanding of the ideas, then thinking how to engage them, then considering ways for us to explore the concepts. Regular readers will recognise these as shuffled steps in the 5/7Es process. Of course your own planning process will vary but can easily be converted into a template for comprehensive notes.
- All the above links for Evernote are referrals, which means if you use them to start your own account I get a free month of Premium access and extra upload space (as do you, FWIW). It doesn’t cost you anything extra but if you’d prefer not to, follow this unaffiliated link instead.
- As usual, if this post has helped your professional practice I’d appreciate a brief comment via this GoogleForm; you do not need to leave your name and there is no chance of a cash reward, but it’s good karma.